To make effective communication there are some conditions which are needed to follow. That means an effective communication has some unique features which make it effective.
If the communication does not become effective, than the purpose of the communication may be hamper or not achieved.
Fundamentally, for successful regular operation, a business organization must ensure effective communication from the superior to subordinate. That means it is greatly necessary to build effective communication for the success of a business.
Communication becomes effective when the receiver understands the meaning of the message as the sender intends. To make communication effective, the following rules should be involved:
1. Specific Purpose: The sender must be clear about the specific purpose that he wants to communicate to the receiver. Without specific purpose the communication may be ineffective. So, it is necessary to have such clear purpose of making a communication.
2. Study the Listener: The sender must study the interest and attitude of the receiver to make communication effective more.
1. Specific Purpose: The sender must be clear about the specific purpose that he wants to communicate to the receiver. Without specific purpose the communication may be ineffective. So, it is necessary to have such clear purpose of making a communication.
2. Study the Listener: The sender must study the interest and attitude of the receiver to make communication effective more.
Knowing about the receiver for sender influence overall the communication process. If the sender already familiar with the receiver then the communication will be more effective. On the other hand if the receiver is unknown to the sender the communication may be ineffective or has chance to be ineffective.
So, before starting a communication, the sender should study about the receiver to find out receiver's attitude, mode and character etc.
3. Organization of Idea or Thought: The communicator must make up a plan about how he is going to communicate. He must organize his thoughts and ideas in advance.
3. Organization of Idea or Thought: The communicator must make up a plan about how he is going to communicate. He must organize his thoughts and ideas in advance.
If the sender makes a plan about how the communication become and what objectives will be achieved by such communication, it will be helpful in making an effective communication.
4. Proper Transmission of Message: The message must be transmitted in such a way that it is accepted by the listener or reader with interest.
4. Proper Transmission of Message: The message must be transmitted in such a way that it is accepted by the listener or reader with interest.
It should be done alertly. Because wrong transmission of message or information can make the communication unsuccessful.
5. Personal Touch: The personal element is the keynote of communication. Sender's sincerity & sympathy influence the listener a lot.
5. Personal Touch: The personal element is the keynote of communication. Sender's sincerity & sympathy influence the listener a lot.
If there is a personal touch in the communication then it can be more effective and fruitful.
6. Mutual Understanding: A mutual understanding should be established between the sender and receiver of the message.
6. Mutual Understanding: A mutual understanding should be established between the sender and receiver of the message.
If there is existence of mutual understanding between the sender and receiver, the communication end up with a positive aspect. Such type of communication become effective.
7. Awareness of the Need for Effective Communication: The sender and receiver of communication must be aware to make communication meaningful. This is necessary for successful communication.
7. Awareness of the Need for Effective Communication: The sender and receiver of communication must be aware to make communication meaningful. This is necessary for successful communication.
If they both are aware to make communication meaningful, then it trends to be an effective communication.
8. Provision for Feedback: When message is sent to the receiver, there must be a feedback to the sender. Two way communication creates the best possible feedback.
8. Provision for Feedback: When message is sent to the receiver, there must be a feedback to the sender. Two way communication creates the best possible feedback.
Feedback is the reaction of the receiver after receiving the message from the sender. So, it is required to have a meaningful feedback from the receiver to the sender so that the sender can understand the reaction or opinion of the receiver. It is greatly necessary to have feedback in the communication process.
Poor feedback may make the communication ineffective. There are some essential principles of feedback. When there is a feedback, it is required to follow those principles of feedback to make the feedback effective.
9. Selection of a Good Channel: The sender of message must select an effective and formal channel to communicate with the receiver.
9. Selection of a Good Channel: The sender of message must select an effective and formal channel to communicate with the receiver.
Selection of a good channel is just another important condition of making effective communication. Because, if the channel is week or not safe, the message may not reach to the receiver or reach in a such format which is not clear not the receiver. Thus, communication become ineffective.
So, it is greatly required to select a good channel to communicate with the receiver. If the communication become formal, then the sender must select a formal communication channel.
10. Active Listening: There must be ensured active listening of the sender for receiver. If the receiver can participate actively in the communication process, then the communication has chance to be effective.
10. Active Listening: There must be ensured active listening of the sender for receiver. If the receiver can participate actively in the communication process, then the communication has chance to be effective.
Active listening provides proper feedback to the sender to complete the communication process.
11. Usage of Simple Words: If the sender uses vague or critical term in the message to communicate with the receiver, then it may be hard to understand the message or information properly for the receiver. It can hamper to achieve the communication objectives.
So, to make an effective communication there should be used simple word in the message.
At the conclusion, we can say that when communication will be made according to above discussed points, communication will be effective more.
On the other hand, there are some barriers of communication which make communication ineffective. To make effective communication, those barriers of communication must be removed from the communication process.
So, if a communication happens by overcoming barriers of communication and follows above 11 ways properly, then we can expect an effective communication.
