Importance of Report or Report Writing

Also Related to:
  • Purposes of a Report
  • Objective of a Report
  • Significance of a Report

Report plays an important role in our life , business, commerce and trade. Actually it helps to find out the root of a problem to solve that. By the way, It contains its importance for its own special features. And such importance can be understood through the following discussion:

1. Decision Making Tool: Today's complex business organizations require thousands of information. Reports provide the required information. A large number of important decisions in business or any other  areas are taken on the basis of  information presented in the report.

2. Investigation: Whenever there is any problem, a committee or commission or study group investigate the problem to find out the reason behind the problem and present the fount output with or without the recommendation in the form of a report.

3. Evaluation: Large scale organization are engaged in multidimensional activities. It  is not possible for a single top executive to keep personal watch on what others are doing. So, the executive depends on reports to evaluate the performance of various departments or units.

4. Quick Location: There is no denying the fact that  business executives need information for quick decision making. As top executive are found to be busy for various purposes, they need vital sources of information. Such sources can be business report.

5. Development of Skill: Report writing skill develops the power of designing, Organization co-ordination, judgement and communication. Therefore such skill acts as a catalyst.

6. Neutral Presentation of Facts: Facts are required to be presented in a neutral way. Such presentation is ensured through  a report as it investigates, explains and evaluates and much more about any fact independently.

7. Professional Advancement: Report also plays a major role in professional progress and advancement. For promotion to the rank and file position, satisfactory job performance is enough to help a person.  But for promotion to high level position, intellectual ability is highly required. Such ability can be expressed through the report submitted to higher authority.

8. Proper Control: Whether activities are happening according to plan or not is expressed through a report. So, controlling such activities are implemented based on the information of a report.

9. A Managerial Tool: Various reports make activities easy for the managers. For planning, organizing, coordinating, motivating and controlling, A manger may find help from a report which acts as a source of information.

10. Encountering Advance and Complex Situation: In a large business organization, there is always some sort of labor problems which may bring complex situations. To tackle those situation, managers take the help of a report.

Report is the most effective when it is in the way of formal communication and written communication basically. But there are existed oral report and informal report too. Various types of report gives various types of benefits. The above mentioned discussion justify the importance of a report in our daily life. It shows  also the significant importance of a business report on the basis of how manger can complete managerial activities fully depending on the help of report and takes decision for problems and progresses of other activities of a organization too. Thus, It also shows the advantages of report writing.