Advantages of Formal Communication

The communication which follows established systems,  rules,  regulation, procedures or any other prescribed ways and  means are known as formal communication. Formal communication is required for any organization because it provides a list of below advantages:

1. Smooth Communication System: Formal communication moves through pre-determined channel and therefore everyone is aware for where and how to send the message. So, it does not face any problem to flow.

2. Increase in Efficiency: Such Communication increase overall efficiency of the management as organizational rules and procedures are required to be followed always.

3. Permanent Record: All formal communication like letters, report & memos are kept permanently. So it is helpful in future decision making.

4. Discipline: This communication creates the discipline in the mind of employees in any organization.

5. Less Errors and Mistakes: It maintains all formalities of communication for which there is less chance of errors and mistakes.

6. Co-ordination of Work: Formal communication provides the scope of co-ordination among various functions and departments of an organization.

7.  Reliability: Formal communication is more credible and more reliable for sending important issues like objectives, orders and directions etc.

8. Normal Flow of Information: It is a better communication system which ensures both inside and outside communication to be effective and fruitful. No one can hamper its original flow or pathway as it strictly follows the established rules of an organization.

9.  Consciousness of Communicator: Formal communication is performed in a conscious way by a sender. He utilized his merits, knowledge and experience in such communication to make it a perfect one. As a result success is ensured.

For the above reasons, Formal communication is getting popularity day by day. Besides, It ensures to make successful of achieving goals of an organization. In a organization Formal communication and informal communication both are used by management. But The management can control formal communication.